For many professionals, the office feels like a second home. This is why, as a business owner, the type of office you choose is really important. Finding the right office for your company is not as easy as it looks at first, as you need to consider various factors. For example, you need to find an accessible location for your employees and clients, but the office should also be in a neighbourhood that offers several amenities to your workers.
Finding a professional office space is both an exciting and stressful step, as you need to find something that meets your needs, desires and budget. But don’t worry, as you will surely find something suitable, and if you are in the position of searching for an office, it means that your company has grown and you need a new place to continue to make your business thrive.
Here are the factors you need to keep in mind that will surely help you in this process.
Keep in mind safety
Safety is one of the most important things to remember when searching for an office. As an entrepreneur, it is vital to offer your employees a safe and secure environment where they know nothing bad will happen to them. Regarding the safety of an office, you need to make sure that the building is strong enough and can withstand extreme events like an earthquake. Also, the office should be in a safe neighbourhood so that you will not risk something bad happening to you, your clients and your employees.
According to https://www.personalinjuryclaimsuk.org.uk/, employees can claim compensation if they get hurt at work, so ensure you always offer them the best working conditions. Otherwise, you will need to face the consequences.
Choose the right fit
Spaces with the right size can boost employee satisfaction, increase productivity or attract and retain talent. An effective office space will improve the company culture and encourage social interaction. You can even listen to your employees when you search for the location, as this will make them feel valued. The best things to remember when searching for a new location are flexibility and convenience. Also, consider if the area has parking facilities or is close to public transportation. This will prove to be beneficial also for your customers.
Calculate how much you can afford to pay
Cost is one of the decisive factors when choosing an office. This is why it is important to have a clear budget before looking at offices. This will help you find the right location more easily, as you can eliminate the alternatives over your budget and only look for affordable options.
While it is tempting to go straight for the cheapest option, this might not be the best one, as it might not meet your expectations and needs. Similarly, you shouldn’t consider the most expensive alternative, as you could struggle with the payment in the future and might also have unnecessary space you are not using. It is important to find a balance between your business needs and cost and be realistic about how much you can afford, as this will help you find the best office for your company.
Don’t forget about amenities
Amenities are important as they will maximise the wellness of employees. Usually, people want a bright office with natural lighting and plenty of natural elements, like greenery. Also, the office should be clean, and the spotless kitchen spaces, bathrooms, and air conditioning filters are a must for the office. Additionally, workers appreciate if they have coffee in the workplace.
Research the location of your office
Finding an office in a good location is a key factor that will benefit your company. However, you need to do a little bit of research beforehand as picking an office space close to a café might not be enough. You need an affordable and convenient office space for your employees and clients. So, you might have a better time if you list the advantages and disadvantages of an office in the outskirts or one close to the city centre. In this regard, you need to look at cost, transport, visibility to customers, noise, and if there are surrounding amenities, like shops or restaurants.
Researching the area of an office will also prove to be beneficial, as some areas specialise in certain industries, so you might want to set up your office alongside other companies. But be aware as this means you will have direct competition.
Consider the type of space you need
Before you choose a type of office, you need to ensure the office suits your needs. Look at the number of your employees and how much space each person needs to perform their tasks comfortably. Besides the working areas, you might want to consider meeting rooms, since having an office space for business meetings can be essential for effective collaboration and productivity, rest areas or storage rooms. There are many types of offices, like coworking spaces, business incubators, serviced offices or commercial leases.
A coworking space is an office building offering various workstations companies can lease. It gives you access to shared facilities, like communal spaces, kitchens, meeting rooms, and fully furnished desks. Coworking spaces are popular among freelancers, start-ups or small businesses, as they are cheaper alternatives than leasing a private office.
A commercial lease allows a business to rent a property from a landlord and use it for company purposes according to the duration of the agreement. Commercial leases give business owners exclusive rights to use the property, and this might be the best alternative if you want to establish your enterprise’s culture and brand. But privately rented properties don’t usually come equipped, so you will need to buy the furniture in your office by yourself.
Finding the best office space requires several factors, but in the end, the effort will be worth it, as you will have a space that will boost the productivity of your employees. From accessibility and amenities to aesthetics, such as lighting or colour scheme, there are many things to consider.